AVDT By-Laws

 

Academy of Veterinary Dental Technicians Bylaws

Article I: Membership

Section 1: Charter Members

Members of the Organizing Committee must qualify by meeting all the following requirements as stated by the National Association of Veterinary Technicians in America (NAVTA) for their Committee for Veterinary Technician Specialties (CVTS) and been granted the Veterinary Technician Specialist (Dentistry) designation.

  1. Must have graduated from an AVMA accredited program.
  2. Must have been practicing veterinary medicine for at least seven years.
  3. Must devote at least seventy-five percent (75%) of his/her time to veterinary dentistry.
  4. Must be a member in good standing of NAVTA.
  5. Must have advanced training in dentistry and have demonstrated competency through teaching, researching or practice in dentistry.
  6. VTS (Dentistry) status shall be granted to Organizing Committee members by a vote of the Organizing Committee after the AVDT’s first examination has been administered.
  7. Shall be granted all rights and responsibilities of active membership.

Section 2: Active Membership

  1. Must have graduated from an AVMA accredited program or have current credentialing within the state they are employed.
  2. Have fulfilled the training requirements as approved by the Board of Directors of the AVDT.
  3. Passed an examination administered by the AVDT.
  4. Maintain all dues and memberships required by the AVDT by stated deadlines.
  5. Maintain membership to National Veterinary Technician Association in America and the Foundation for Veterinary Dentistry.
  6. Maintain high ethical and professional standing as discussed in the Code of Conduct Policy.
  7. Shall be granted the right to vote at membership meetings, elect officers and hold elected office.
  8. Granted rights to use designation Veterinary Technician Specialist (Dentistry), VTS (Dentistry).

Section 3: Inactive Membership

  1. Must currently be an Active Member, in good standing, at time of status request.
  2. Must request Inactive Membership in compliance with all regulations discussed in the Request for Status Change Policy.
  3. Maintain all dues and memberships required by the AVDT by stated deadlines.
  4. May not hold any voting privileges during meetings or elections.
  5. May not hold elected office or serve on any committees.
  6. May not maintain rights to designation of Veterinary Technician Specialist (Dentistry), VTS (Dentistry).

Section 4: Retired Membership

  1. Must currently be an Active Member, in good standing, at the time of status request.
  2. Must request Retired Membership in compliance with all regulations discussed in the Request for Status Change Policy.
  3. Maintain high ethical and professional standing as discussed in the Code of Conduct Policy.
  4. Shall submit annual dues at half the currently designated Active Member rate.
  5. Shall be granted the right to vote at membership meetings, elect officers and hold elected office.

Section 5: Life Membership

  1. Must be a currently active member in good standing, and maintained such status for the previous, consecutive fifteen (15) year.
  2. Will be awarded a meritorious service award on the anniversary of the fifteenth year of membership.
  3. Maintain high ethical and professional standing as discussed in the Code of Conduct Policy.
  4. Upon retirement from active veterinary employment, shall become Life Member.
  5. Shall submit annual dues at half the currently designated Active Member rate.
  6. Shall be granted the right to vote at membership meetings, elect officers and hold elected office.

Section 6: Honorary Membership

  1. Must be a major contributor to the advancement of veterinary technicians in the field of veterinary dentistry.  Individual must have demonstrated by their life and work, rendered conspicuous service to veterinary technicians in organized veterinary medicine in due form.
  2. Elected to status by two-thirds (2/3) affirmative vote by eligible members.
  3. Shall have all annual dues for the AVDT waived.
  4.  May not hold any voting privileges during meetings or elections.
  5. May not hold elected office or serve on any committees.
  6. May use the designation of Veterinary Technician Specialist Honorary (Dentistry), VTS-H (Dentistry).

Article II: Duties of Officers

Section 1: President

  1. Must sign the President’s Service Agreement upon designation to office.
  2. Acts as Chairperson of the Board of Directors (BOD) and Chief Executive Officer of the AVDT.
  3. Presides over all meetings of the BOD at which he/she is present.
  4. He/She shall see all orders and resolutions of the BOD are carried into effect.
  5. He/She shall have the powers of supervision generally vested in a Chief Executive Officer of a corporation.  This includes the authority to vote all securities of the AVDT during other corporation business.
  6. Serve as ex-officio member of the Credentials Committee.
  7. Automatically assumes office of Past President at end of term.

Section 2: President-Elect

  1. Must sign the President Elect’s Service Agreement upon designation to office.
  2. Performs all duties of President in the absence of the President
  3. Performs other Presidential duties as prescribed by the BOD.
  4. Serves as Chairperson of the Education and Programs Committee.
  5. Automatically assumes office of President at end of term.

Section 3: Past President

  1. Must sign the Past President’s Service Agreement upon designation to office.
  2. Serves as Chairperson of the Nominations Committee.

Section 4: Secretary

  1. Must sign the Secretary’s Service Agreement upon designation to office.
  2. Keep accurate minutes of all meetings.
  3. Maintain a working database of all memberships, BOD and committees.
  4. Perform all duties which may be incidentally assigned by the President or BOD.

Section 5: Treasurer

  1. Must sign the Treasurer’s Service Agreement upon designation to office.
  2. Shall have charge of funds of the AVDT.
  3. Maintain and report accurate accounts of the finances.
  4. Provide a written financial report at each Annual Membership Meeting.
  5. Perform all duties which may be incidentally assigned by the President or BOD.

Section 6: Members-at-Large

  1. Must sign the Member-at-Large’s Service Agreement upon designation to office.
  2. Act as spokesperson of the AVDT to other veterinary community organizations.
  3. Assists the President-Elect with the Education and Programs Committee.
  4. May serve on any elected committees.

Section 7: Removal & Vacancies

The dismissal of an Officer, appointment of additional Officers, and changes of an Officer to a different office, may be made by the BOD at any meeting.  Each Officer shall hold office at the pleasure of the BOD and may be removed at any time by a two-thirds (2/3) affirmative vote by the BOD.

No Officer may hold more than one (1) office at any time.  Each Officer shall not execute, acknowledge, or verify an office in more than on capacity unless a temporary vacancy occurs.  A vacancy in any office of the AVDT may be filled by the BOD for the unexpired portion of the term, or until an election may be held by the voting membership.

Section 8: Compensation

All Officers shall serve without financial compensation.  However, Officers may be reimbursed for their direct expenses in relation to AVDT business.

Article III: Committees

Section 1: Standing Committees

  1. Nominations Committee
    1. Shall present a slate of nominations for the BOD as stated in the Nominations and Elections Policy.
    2. Chaired by the Past President and supported by the President and President Elect.
  2. Education and Programs Committee
    1. Organize and manage specific programs and publications of the AVDT.
    2. Chaired by the President-Elect.
    3. Members-at-Large shall assist the President Elect as directed.
  3. Credentials Committee
    1. Reviews the eligibility of candidates, and recommended to the BOD which candidates should be admitted to the AVDT entrance Examination.
    2. Shall be composed of the Chairperson and up to ten (10) additional, eligible members.
    3. Each member’s term shall be three (3) years and shall overlap each other.
    4. The President shall be an ex-officio member of the committee.
  4. Examination Committee
    1. Prepares and administers the AVDT entrance Examination.  A recommended list of successful candidates shall be given to the BOD.  The committee may work in conjunction with a professional examination service if determined by the BOD.
    2. Shall be composed of a Chairperson and up to ten (10) additional, eligible members.
    3. Each member’s term shall be three (3) years and shall overlap each other.
  5. Financial Committee
    1. Shall be composed of the Treasurer as chairperson and up to three (3) additional, eligible members.
  6. Appeals Committee
    1. Shall be composed of five (5) eligible members, one of which to be appointed as Chairperson by the BOD.  None of these individuals may be current AVDT Officers.
    2. Shall follow in direct compliance with the AVDT Appeals Policy.
  7. Website & Public Relations Committee
    1. Maintain and update AVDT website content to reflect most accurate information.
    2. Monitor and maintain all social media activity.
    3. Promote the AVDT in a positive manner.
  8. Maintenance of Certification Committee
    1. Reviews and maintains record of AVDT recertification process in accordance with the Recertification Procedure Policy.
    2. Shall be composed of a Chairperson and up to ten (10) additional, eligible members.
    3. Each member’s term shall be three (3) years and shall overlap each other.

Section 2: Other Committees

The BOD shall have the right to appoint such committees or research groups as it deems appropriate.  All of which are to act as advisory to the BOD.

Article IV: Examination & Recertification

Section 1: Examination

The AVDT entrance Examination shall be offered annually for admission for membership.  The exact date and location shall be determined annually and communicated in accordance of the Examination Procedures Policy.  The Examination shall consist of three parts: written, practical and bench sections.  Details of examination reporting, grading, appeals and further guidelines are detailed in the Examination Procedures Policy.

Section 2: Maintenance of Certification (MOC)

All members except Honorary, Life and Retired Members of the AVDT shall be required to provide details of MOC requirements at the quantity and frequency determined in the AVDT MOC Procedure Policy overseen by CVTS of NAVTA.

Article V: Elections

Elections will be held for all eligible Officers’ positions during the annual membership meeting.

Article VI: Finances

Section 1: Dues

All members except Honorary members must pay annual dues.  Dues must be submitted in the amount required, and in a timely fashion, as stated in the Financial Policy.  Dues shall cover membership from January 1st until December 31st of each year.

Section 2: Fiscal Year

The fiscal year for the AVDT shall be from January 1st through December 31st.

Article VII: Discipline

Any member of the AVDT may have membership and title suspended or revoked for noncompliance with the AVDT Constitution, Bylaws or Policies.  Discipline will be addressed and administered in accordance with the AVDT Code of Conduct and Disciplinary Policies.

Legal action will be pursued for any person using the VTS (Dentistry) title without having met the standards set by the AVDT Policies and Bylaws.  Any individual using the VTS (Dentistry) title while under suspension, or after having their title revoked under disciplinary action, will have legal action brought to his her attention.

Article VIII: Amendments

Proposed amendments to the Bylaws shall be submitted to the BOD for study ninety (90) days before a scheduled meeting of the AVDT or the distribution of a mail ballot to the membership.  Proposed amendments shall be distributed to the entire membership with a recommendation by the BOD at least thirty (30) days prior to counting of mail ballot or a voice vote of the members. An affirmative vote shall require a simple majority of those who respond.

 

Amendment History

2006 Established


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