SECTION 1: CATEGORIES OF MEMBERSHIP
The Membership of the Academy shall consist of Charter, Active, Inactive, Affiliate, Retired, Life and Honorary Members as defined in section 2-A, B, C, D, E, F, and G which follow. Voting members shall be those in the Active, Life and Retired categories. Dues paying members shall be those in the Active, Inactive, Affiliate and Life categories.
SECTION 2: QUALIFICATIONS
- Charter Membership.
Members of the Organizing Committee must qualify by meeting all of the following requirements as stated by the National Association of Veterinary Technicians In America (NAVTA) for their Committee on Veterinary Technician Specialties. (CVTS) and been granted the Veterinary Technician Specialist (Dentistry) designation.
- Member must have graduated from an AVMA accredited program.
- Member must have been practicing veterinary medicine for at least seven years.
- Member must devote at least seventy-five percent of his/her time to veterinary dentistry.
- Member must be a member in good standing of NAVTA.
- Member must have advanced training in the specialty and have demonstrated competency through teaching, research or practice in the specialty to which the individual devotes most of his or her time.
- VTS (dentistry) status shall be granted to Organizing Committee members by a vote of the Organizing Committee after this Academy’s first examination has been administered.
- Charter members shall be granted all rights and responsibilities of an active membership.
- Active Membership.
- Requirements for Membership
- Be a graduate of an AVMA accredited program or have current credentialing within the state that they are employed.
- Have fulfilled the training requirements as approved by the Board of Directors of the AVDT.
- Passed an examination administered by the AVDT.
- Maintain high ethical and professional standing.
- Membership rights
- Active members shall have the right to vote at meeting, elect officers and Directors.
- Be certified to the title VTS designation.
- Be entitled to be an Officer or Member at Large of the Board of Directors.
- Requirements for Membership
- Inactive Membership.
- Only Active members in good standing may become Inactive Members. Active Members who are current in their dues may, by written application to the Board, apply for Inactive status. Inactive Members shall pay fifty percent of Active membership dues, but have no voting privileges, cannot hold office nor serve on any committees, nor delegate themselves VTS.
- In order for an Inactive member to return to active status, he/she must make written application to the Board and be approved for return to Active status. Upon Board approval and upon paying one year’s active membership dues the Inactive member shall be returned to Active membership status and shall have all the rights and privileges of an Active member.
- Inactive membership is intended for those members that need a medical leave of absence, or have extenuating reasons that this member deems necessary to attend to until which time an Active membership can be resumed. This status will also stand for applicants who need a leave of absence for the same reasons as listed above.
- Retired Membership.
- An applicant for Retired Membership must be a technician who has reached the age of 65 and is no longer actively engaged in veterinary medicine.
- Documentation of retirement at an earlier age must be approved by the board of directors. Said applicant must submit a request for retired status in writing to the AVDT Board of Directors, who shall investigate and act upon said request.
- Retired members shall pay no dues and will have all the rights and privileges afforded an active member.
- Life Membership.
- Members of good standing, having been members of the Academy for 15 years, will be awarded a meritorious service award on the anniversary of the fifteenth year of membership.
- Upon retirement from active veterinary employment, the member will become a non-dues paying life member of the AVDT, with all the rights and privileges afforded an active member.
- Honorary Membership.
- Non-technicians who have made major contributions to the advancement of technicians in the field of veterinary dentistry.
- The Academy may by two-thirds vote of the voting members present, elect to honorary membership those who have, by their lives, and work, rendered conspicuous service to veterinary technicians in organized veterinary medicine in due form.
- Honorary members shall pay no dues and have no voting privileges.
- The VTS designation cannot be held by an Honorary member.
SECTION 3: EXAMINATION
The examination shall be offered annually for admission for membership. Candidates will be allowed a period of five consecutive examinations, beginning with the first examination after acceptance by the Credentials Committee, to complete the examination process. A limit of three attempts will be granted for each part of the examination. Exceptions to this requirement may be made by the Board of Directors, following petition by the candidate. (See Section 2 Article C.)
The examination shall consist of at least two parts: a written section and a practical section. The Academy may also elect to include an oral review as part of the practical examination, in which case all precaution will be taken to standardize questions and avoid subjectivity which could result in conflicts.
The Examination Committee will recommend successful candidates to the Board of Directors for admission into the Academy. The Board of Directors shall have the final decision. The results of the examination will be made in writing within 45 days of the test. All candidates shall be notified on the same date.
SECTION 4: APPEAL
A person adversely affected by a decision of the AVDT shall notify the secretary of the Academy of the intention to petition for review of the decision, such written notification to be submitted within 30 days of the AVDT decision resulting into the appeal or of the petitioner being advised of the availability of the appeal process by the AVDT, whichever is later. Within 30 days of receipt of notice to appeal, the petitioner must submit to the Secretary a written notification of intent to appeal the examination results. Within the following 30 days, the petition for review of the decision, which shall include a statement describing the grounds for appeal, and documentation, if any, supporting the appeal, must be submitted to the Academy Secretary. The petitioner may request a hearing before the Board of Directors. The Board at its discretion may choose to hold a hearing of the appeal at a mutually convenient time and place, providing reasonable notice of time and place to the petitioner by certified mail. After reviewing notice of appeal and supporting documentations and other relevant material, and following the hearing, if held, the Board of Directors shall make a decision and send written notice of its decision to the petitioner. The AVDT shall not be responsible for costs of appeal incurred by the petitioner.
SECTION 5: ANNUAL MEETING
The annual meeting of the members of the Academy shall be held on a day in each year at a time and place determined by the Board of Directors. At each meeting, the members shall fill any vacancies created by expired terms of members on the Board of Directors and shall transact such other business as properly may be brought before the meeting.
SECTION 6: DELAYED ANNUAL MEETING
If, for any reason, the annual meeting of the members shall not be held on the designated day, such meeting may be called and held as a special meeting; provided that the notice of such meeting shall be the same required for the annual meeting.
SECTION 7: SPECIAL MEETINGS
Special meetings of the members of the Corporation may be called by the President or the Board of Directors, and it shall be the duty of the Board of Directors to order and call such meetings in writing, whenever requested by twenty percent of the total membership. Such special meetings shall be held at the time and place as fixed by the Board of Directors and designated in the notice. No business may be transacted at special meetings other than of the same nature and general description as that designated at the notice of the meeting.
SECTION 8: NOTICE OF MEETING
Written notice of the time, place and purposes of an annual or special meeting of members shall be given by the Board of Directors not less then ten (10) or more then sixty (60) days before the date of the meeting, either personally, by mail, or electronically to each member entitled to vote at the meeting. Written notice shall be deemed duly served when the same has been deposited in the United State mail with postage fully prepaid and addressed to the recipient at the address designated, at that persons last known address. Notice may be waived as provided.
SECTION 9: WAIVER OF NOTICE
Notice of time and place of purpose of any meeting of any members may be waived by telegram, or other writing, either before or after such meeting has been held. Attendance of a person at a meeting of members, in person, constitutes a waiver of the notice of meeting except where the member attends the meeting for the express purpose of objecting at the beginning to the transaction of any business because the meeting was not lawfully called or convened.
SECTION 10: ELECTRONIC MEETING OF MEMBERS
Members may participate in a members’ meeting through use of a conference telephone or by computer equipment by which all persons participating in the meeting can hear each other or see each others written contributions to the meeting, provided that all participants in the meeting are advised of the use of such equipment and that the names of all participants in the conference are disclosed to all the participants. Participation in a meeting pursuant to this section shall constitute presence in person at a members’ meeting.
SECTION 11: RECORD DATE FIXED BY CORPORATION
The Board of Directors or the President may fix in advance a date as the record date for the purpose of determining members entitled to notice of and to vote at a meeting of members, or to express consent or to dissent from a proposal without a meeting or for the purpose of any other action. The date fixed shall not be less than ten (10), or more than sixty (60) days before the date of the meeting, or more than sixty (60) days before any other action. In such case, only such members as found qualified shall be entitled to notice of and to vote at such meeting or adjournment, or to express consent or to descent from she proposal, or to participate in any other action, as the case may be.
SECTION 12: RECORD DATE IF NOT FIXED BY CORPORATION
If a record date is not fixed by the Academy
- The Record Date for determination of members entitled to notice of, and to vote at, a meeting of members shall be the close of business on the day on which notice is actually given, or if no notice is given, the day immediately before the day on which the meeting is held, and
- The Record Date for determining members for any purpose other than determining members entitled to notice of, or to vote at a meeting of members, shall be the close of business on the day on which the resolution of the Board of Directors is adopted.
SECTION 13: LIST OF MEMBERS
The Secretary of the Corporation shall make and certify a complete list of members entitled to vote at a members’ meeting. The list shall be arranged alphabetically with the address of each member. The list shall be produced at the time and place of the meeting, be subject to inspection by any member during the whole time of the meeting and be prima facia evidence as to who are the members entitled to examine the list or vote at the meeting.
SECTION 14: QUORUM
Sixty-six percent (66%) of the voting membership that is present at a meeting shall constitute a quorum.
SECTION 15: VOTING AND DECISION OF QUESTIONS
At any meeting of the members, each member present in person shall be entitled to one vote upon any matter presented and voted on, including the election of Directors. When a quorum is present at any meeting, the vote of the majority of members present in person shall decide any questions brought before such meeting unless the question is one upon which express provision of law, or of the articles of incorporation, or these By-laws, a different vote is required in which case express provision shall determine and control the decision of such question.
SECTION 16: ACTION BY MEMBERS WITHOUT A MEETING
Any action required or permitted to be taken at an annual or special meeting of members of the Corporation, may be taken without a meeting without prior notice, and without a vote if all the members entitled to vote, consent in writing, with all the signatures obtained within a sixty day period.
SECTION 17: ELECTIONS
A nominating committee shall be composed each year of the President, acting as chair, the Past President, and the President-elect. If one of the mentioned members is not available, the Board shall appoint a member to fill the void. The Nominating Committee will nominate members to serve as Officers of the Academy for the coming year. The Chair of the Nominating Committee will report recommendations of the Committee to the Secretary, who will distribute to the membership a written ballot at least thirty days prior to the Annual Meeting and the election results declared. Officers and members of the Board of Directors begin their term of office immediately following election.
SECTION 18: CERTIFICATION
A certificate, suitable for framing, shall be issued to all full active and honorary members.
SECTION 19: DUES
All members, except Honorary, Retired and Life Members must pay annual dues in a timely fashion, as determined by the Board of Directors, to remain a member of the Academy. The dues year shall run from January 1st to December 31st. Members whose dues have not been paid within thirty days of the due date shall be contacted by certified mail and be given sixty days to pay. Failure to do so shall result in expulsion from the Academy. The amount of the dues shall be set by the Board of Directors.
SECTION 20: RECERTIFICATION
All members except Retired, Life, and Honorary members are subject to a recertification program if so directed by the Board of Directors.